The new home for documents around the world is known as “the Cloud.” This space houses data, documents, and photos from families around the globe.
I believe there are currently two great companies offering viable solutions that help solve versioning issues, file ownership issues, and server issues that can arise with other document sharing set-ups.
The essence of Box’s main competitor Dropbox is that everything lives in the cloud and everyone on your “team” has access to that cloud no matter where they are, what computer they are on, or what time of day it is.
It’s fierce competitor, Dropbox brings a lot of the same features and gizmos to the game with a larger focus on sharing and less on management internally.
One of the areas that Dropbox has mastered that Box has not is the art of global sharing. That’s not to say that Box doesn’t have that feature, it’s just not its best feature. If you want to share a document with a family member four time zones away, Dropbox is a much simpler place to do so. All you have to do, is copy the URL and send it, and you’re done.
Additionally, everything on Dropbox defaults to strictly private unless you tell it otherwise. That way, no one sees anything you’re working on until you’re ready for them to see it. This allows everyone in your family to have privacy along with security.
Dropbox also makes it easy to protect your information should a computer get stolen or left behind. With Dropbox, it’s all about access, both security-based and ease-of-sharing. With one click, you can share a file with anyone in the world via link that automatically updates to the latest version of the linked file.
Both Box and Dropbox are great tools for 2014 because files in both systems are accessible anywhere in the world 24/7 with just your user login information. It’s that power that makes it a simple collaboration tool between families and relatives. And quite frankly, anything beats sending huge images and movie files through email or passing flash drives from one person to the next.